Project Manager

We are looking for an organized and proactive Project Manager to join the inVision/Impact division. You will administer inVision's project portfolio at a high level, owning the division's operational and goal-setting rhythm, launching new projects, and running internal operational initiatives. You'll ensure the infrastructure, processes, and ground rules that let all inVision projects run smoothly.

Key Responsibilities

1. Project Planning & Coordination

• Support portfolio-level practices: project maturity assessment and portfolio management across the division.

• Set up the project administration and operational structure for new portfolio initiatives.

• Set up project structures and boards (Jira and other trackers); ensure data integrity and that teams follow through on task updates and deadlines.

2. Internal Operational Projects

• Conduct needs assessments and stakeholder analysis to define project goals, objectives, and deliverables.

• Lead internal operational initiatives end-to-end: rolling out new software or processes (e.g., Jira, a knowledge base), or other internal change.

• Analyze existing processes, identify bottlenecks, and implement improvements to increase efficiency.

3. Operational Rhythm & Support

• Own the rhythm of recurring meetings across the division: agendas, materials, minutes (MoM), and strict follow-up on action items.

• Own the goal-setting rhythm (quarterly/monthly cadence) — tracking and cascading goals from strategy down to teams.

• Prepare recurring leadership materials: management-body, Townhall, CEO Quarterly, and C-level presentations from pre-agreed agendas.

• Provide organizational support for key events: Summits, Division Rhythms, Strategic Sessions, Townhalls, and Management Body meetings.

4. Optimization & Automation

• Actively implement AI tools (LLMs, agents, automation) into daily routines to boost personal and team productivity.

• Automate routine reporting and analytical material preparation.

Qualifications

• Experience: 2–3 years in project management/project administration/operations support, including cross-functional projects and portfolio management. Experience in a non-profit/impact organization is a plus.

• Toolbox: Proficiency with task-tracking and project-management platforms (Jira and others).

• AI & automation curiosity: Hands-on with LLMs and automation tools; you know how to craft prompts and save time through technology.

• Analytics & content: Strong ability to structure complex information into clear presentations and reports.

• Education: Bachelor's or Master's in Administration, Public Policy, Social Science, or a related field is preferred.

• Language: English at B2 (Upper-Intermediate) or higher.

Why join us

• Help us challenge injustice by creating fair choices for millions of people across 1100+ cities in 48 countries.

• Develop your professional skills with access to mentoring, career consulting, and learning programs.

• Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.

• Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.

• Work alongside people who take initiative, speak openly, and challenge themselves to grow.

• Improve your language skills through co-financed courses and internal speaking clubs.

Final benefits may vary depending on the location.