Junior Project Manager

Ruby Labs is a tech company with a portfolio of consumer products in health, education, and entertainment (100M+ annual users). We're looking for a detail-obsessed Junior PM who will own task breakdown and backlog management, transforming high-level requirements into crystal-clear, production-ready tasks that keep our team moving fast. We move fast. Expect flexible working hours during critical phases. This isn't a 9-to-5 role, it's for people who are genuinely invested in shipping great products.

Responsibilities:

• Own task breakdown: Take feature requirements and break them into clear, actionable tasks that developers, data analysts, or other teams can execute without confusion.

• Manage the backlog: Maintain a 7-day forward-looking backlog at all times, ensuring the team always knows what's next.

• Ensure task quality: Every task you create must include Why (business reason), What (exact requirements), Acceptance Criteria (how we know it's done), Definition of Done (technical checklist), and corner cases covered.

• Work with the Project Owner: Translate high-level product strategy into detailed execution plans.

• Keep everything tracked: 100% of tasks live in our task management system - zero work happens outside the system.

• Achieve 90%+ quality rate: Your tasks should rarely need revisions because they're complete and clear from the start.

Required Experience:

• 1–2 years in project coordination, product operations, or task management roles.

• Hands-on experience with task management tools (Jira, Asana, ClickUp, Linear, or similar).

• Experience working with AI tools or AI-related product features.

• Proven ability to write clear, detailed documentation or task descriptions.

• Track record of working in structured, process-driven environments.

Required Skills:

• Exceptional attention to detail - you naturally think about edge cases, corner scenarios, and "what could go wrong".

• Strong written communication - you can explain complex requirements clearly and concisely without ambiguity.

• Fast learner - you can absorb new processes and frameworks in days, not weeks.

• Structured thinking - you love systems, frameworks, and bringing order to chaos.

• High energy and work ethic - ready to work intensely, especially during your first 2 weeks of onboarding.

• Ownership mindset - you don't wait to be told what to do; you proactively identify gaps and solve problems.

• Comfortable with fast pace - you thrive in environments where priorities can shift and speed matters.

• Precision-focused - you get genuine satisfaction from creating perfectly structured, unambiguous tasks.

• Fluency in English.

Nice to Have:

• Experience in tech/digital product companies.

• Familiarity with agile methodologies or sprint planning.

• Basic understanding of software development workflows.

• Previous experience supporting engineering or product teams.

We offer:

• Fully remote work (within ±4h of CET).

• Unlimited PTO + paid national holidays.

• Company-provided MacBook.

• Flexible Independent Contractor agreement with tax advantages.