Document Management Specialist

Freedom24 is a trusted online broker with expertise in the US, European, and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.

Freedom Team is a union of highly qualified professionals on the market, bursting with vibrant energy and pioneer ideas. All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us. We work in a high-paste environment and within cross-functional teams. We are dedicated to achieving the best possible result, and no one thinks he doesn’t make a change.

If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.

Responsibilities

• Supporting document flow across the Company’s departments and European-based Company’s subsidiaries: managing and recording incoming and outgoing correspondence using the Electronic  
  Document Management Program (EDMP).

• Distributing correspondence and documents (both hard copies and electronic 
  versions) to internal recipients.  

• Monitoring the delivery and receipt of outgoing correspondence, and coordinating with local and international courier and postal services. 

• Ensuring proper approval, execution, and record-keeping of internal Company and European-based Company’s subsidiaries documents, including but not limited to questionnaires, powers of attorney, and the Company’s resolutions.  

• Tracking and ensuring compliance with deadlines for document approval and execution within EDMP. 

• Organizing archiving and secure storage of both electronic and physical documents.  

• Facilitating uninterrupted and stable data exchange between the parent company, its subsidiaries, and external stakeholders.

• Managing electronic correspondence and document exchange with the Company’s departments and counterparties, as applicable.  

• Performing operational tasks within the EDMP system.  

Requirements

• Bachelor’s degree in Paralegal  (is a plus), Business Administration, Records Management, or a related field. 

• 3+ years of experience in document management, legal assistance, contract administration, or a similar role. 

• Proven experience working in a corporate or matrix organization. 

• Strong knowledge of document control processes, including registration, approval, distribution, and archiving. 

• Proficiency in Microsoft Office Suite; experience with EDMS/EDMP or similar tools is an advantage. 

• Excellent attention to detail and organizational skills. 

• Strong communication skills and teamwork abilities. 

• Ability to handle multiple tasks and meet deadlines with minimal supervision. 

• High sense of responsibility, accuracy, and confidentiality. 

• Fluent English, Russian (is a must)  other languages will be a plus. 

• Experience supporting legal departments or corporate secretariat functions will be a plus.  

Conditions

• Work in the modern office in the center of Limassol with Team of open-mind people;

• VISA sponsorship for employee and family members;  

• The Company cover 30% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;

• 21 working days of paid vacation;

• An additional 12 days off per year instead of public holidays. You can take 1 day off every month;

• The Employee is annually entitled to days sick leave with pay;

• Team building, corporate events, football and volleyball clubs, sports events and challenges;

• Competitive salary package including annual bonus.