Office Secretary/ Personal Assistant

Freedom24 is a trusted online broker with expertise in the US, European and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.
Freedom team is a union of high qualified professionals on the market, bursting with vibrant energy and pioneer ideas. All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us.
If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.

Responsibilities:

• Provide business and administrative support to a executive director, including calendar management, travel coordination, meeting preparation, and follow-up on action items;

• Act as a trusted administrative partner to senior leadership, handling ad-hoc requests, coordinating priorities;

• Supervise, and develop a team of Office Secretaries and Receptionists (6-8 people) across multiple offices, ensuring smooth administrative processes;

• Act as mentor: support onboarding, training, performance alignment, workload distribution, and continuous development of the administrative team;

• Standardize, and continuously improve administrative and office processes, ensuring consistent service standards across all locations;

• Supervise day-to-day administrative operations, including documentation flow, correspondence, calendars, and office coordination;

• Supervise internal and external communications, including emails, phone calls, visitors, and official correspondence;

• Coordinate and oversee scheduling of meetings, appointments, and executive calendars, ensuring smooth communication and prioritization;

• Ensure effective document management and filing systems, controlling accuracy, confidentiality, and easy access to key information;

• Coordinate office management activities, including supplies procurement, vendor coordination, and interaction with external service providers when required;

• Act as a key point of contact between management and the administrative team, proactively addressing operational issues and proposing improvements;

• Support senior management with complex administrative tasks and special projects when required;

• Ensure confidential handling of sensitive and corporate information.

Requirements:

• Proven experience as a Senior / Lead Secretary, Office Manager, or Administrative Team Lead.

• Demonstrated experience in supervising or coordinating a team, with a strong people-management and coaching mindset.

• Excellent organizational, time-management, and prioritization skills.

• Strong written and verbal communication skills in English (additional languages are a strong advantage).

• Proficiency in MS Office (Word, Excel, Outlook) and office management tools.

• High attention to detail, accuracy, and process orientation.

• Ability to multitask and lead effectively in a fast-paced, multi-office environment.

• Professional, proactive, and service-oriented approach.

• Preferred: Diploma or degree in Business Administration or a related field.

Conditions:

• Work in the modern office in the center of Limassol with Team of open-mind people;

• Relocation package included compensation for flight, accommodation 1 month;

• VISA sponsorship for employee and family members;

• The Company cover 50% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;

• 21 working days of paid vacation;

• 12 additional days off per year at the expense of the Сompany;

• The Employee is annually entitled to days sick leave with pay;

• Coverage of job-related trainings, courses, and professional certifications;

• Team building, corporate events, football and volleyball clubs, sports events and challenges;

• Competitive salary package with additional family-related benefits.