Head of Financial Planning & Analysis (FP&A)

About Toloka

At Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.

Recently, we secured strategic investment led by Bezos Expeditions and Nebius Group with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Serbia, and more.

About the Position

We are looking for a Head of FP&A to join our Finance team and take the ownership of budgeting, forecasting, financial modelling, and strategic reporting for Toloka. This is a hands-on role for someone who is proactive and a strategic thinker who is comfortable working in a fast-paced environment and can partner with various departments to drive financial performance and operational efficiency. You will work closely with leadership, the Reporting and Controls Manager, and operational stakeholders across all business units with direct impact on business planning, investor readiness, and strategic decision-making.

What you’ll do

Budgeting and Forecasting

• Lead the consolidated annual budgeting process and quarterly reviews, working closely with the Finance Director.

• Own the in-year forecasting cycle, including more frequent rolling re-forecasting.

• Provide variance analysis, scenario modelling, and sensitivity analysis to support decision-making.

• Deliver high-quality ad hoc financial analysis to support strategic and operational priorities.

Capacity model

• Maintain capacity model, tracking key project KPIs to track and predict capacity planning needs.

Analytics

• Produce regular project performance analytics

• Maintain unit economics analytics

• Identify underperforming areas and initiate corrective actions

• Build and maintain dashboard and reporting packs accuracy and regular updates

Cashflow

• Develop and maintain a robust rolling cashflow forecast at Group and entity level.

• Work closely with the Reporting and Controls Manager to ensure cashflow forecasts are aligned with the Balance sheet and P&L.

• Provide scenario analysis on cashflow under different assumptions.

Systems & Data

• Manage financial models and scenario analysis primarily through Google Sheets, consider implementation of dedicated FP&A planning tool as the function scales, input on tool selection will be part of this role.

• Ensure data accuracy across planning models and recommend process improvements as the function scales.

• Work closely with operational teams to drive automation of reporting and forecasting processes where possible.

Board & Investor Reporting

• Support the preparation of board reporting packs

• Assist in preparing financial information and investor materials.

What we're Looking For:

• Proven track record in financial modelling, budgeting, and forecasting

• Advanced Excel, Google Sheets skills; Power BI, Tableau, SQL skills preferred

• Strong commercial acumen with genuine curiosity about business performance

• Able to present financial information clearly and confidently to senior stakeholders

Preferred Background and Qualifications:

• Experience in startup, scale-up, private equity, or VC-backed businesses preferred

• Comfortable operating as an individual contributor in a lean team, with the ability to be both strategic and hands-on

• Comfortable in a fast-moving, less structured environment where priorities evolve quickly

• Collaborative by nature, with the ability to build relationships across finance and operational teams