We are looking for an Office Manager for our Facilities Team — a key role responsible for ensuring the smooth day-to-day operation of our office in Belgrade while providing remote operational support to our offices in Novi Sad, Spain, and Armenia. You will help create a comfortable and well-organized workplace for employees, coordinate office services and vendors, and collaborate with cross-functional teams to support our growing international operations.
Challenges that await you:
- Ensure the smooth day-to-day operation of our Belgrade office, maintaining a comfortable and efficient working environment
- Provide remote operational support for our offices in Novi Sad, Spain, and Armenia, coordinating local office-related activities and requests
- Manage office supplies, equipment, and workplace resources, ensuring timely procurement and cost efficiency
- Coordinate office vendors and service providers, including cleaning, maintenance, security, courier, and other facility-related services
- Welcome visitors and support office-related requests, providing a high level of internal service
- Monitor office budgets, process invoices, and assist with expense tracking and administrative documentation
- Partner with Finance, IT, HR, and external suppliers to resolve operational issues efficiently
- Organize and support internal events, meetings, and office activities
- Participate in office improvement initiatives and help maintain a safe, organized, and employee-friendly workplace
What makes you a great fit:
- Proven experience in Office Management, Facilities, Workplace Operations, or Administrative Support
- Strong organizational and multitasking skills with excellent attention to detail
- Experience coordinating vendors and office service providers
- Customer-oriented mindset with excellent communication skills
- Ability to work independently, prioritize tasks, and adapt to changing business needs
- Experience working with Microsoft Office Suite and Google Workspace
- Basic knowledge of budgeting, invoice processing, or administrative accounting will be considered an advantage
- Languages: Serbian — B1+ and English — B2+ are mandatory; Russian language proficiency will be a strong advantage
Your bonus skills:
- Experience supporting multiple office locations or international teams
- Experience working in a fast-growing international company
- Experience organizing internal events and employee engagement activities
- Experience improving or automating office administration processes
Our ways of working:
- Innovative Spirit: A commitment to creativity and groundbreaking solutions
- Honest Feedback: valuing open, transparent communication
- Supportive Team: a strong, collaborative community
- Celebrating Achievements: recognizing our wins together
- High-Tech Environment: a team full of smart and revolutionary people who date to challenge the status quo of incumbent finances
Our benefits:
- Flexible work from our office in Serbia
- Healthcare Coverage
- Education Budget: Language lessons, professional training and certifications
- Wellness Budget: Mental health and fitness activity reimbursements
- Vacation policy: 20 days of annual leave and paid sick leave
