Operations Manager

• Location: Remote / Hybrid / Off-site (Limassol) Employment: Full-time

• Reports to: COO

Your mission is to make the internal engine of the company run smoothly, efficiently, and at scale. You will own and operate across four core areas: People, Admin, Corporate and Automation, and to ensure that internal operations are organized, reliable, and future-proof. You’ll be both hands-on and systems-minded, turning chaos into clarity.

Key Responsibilities

People Operations

• Manage end-to-end employee lifecycle: hiring, onboarding, probation tracking, and offboarding

• Maintain HR documentation and internal knowledge base

• Support performance review cycles, employee surveys, and engagement rituals.

• Take ownership of onboarding kits, internal guides and team processes.

• Organise annual off-site team-building event

Administrative Operations

• Oversee internal admin workflows: vendor coordination, contractor onboarding, invoices, reference letters, etc.

• Manage logistics of equipment, accounts, tools, and access

• Collaborate with legal, finance colleagues on operational requests.

• Keep administrative documentation clean, centralized, and accessible

Corporate Ops & Compliance

• Maintain up-to-date corporate records: director data, shareholder docs, company registers, powers of attorney.

• Track deadlines and processes around company projects and filings.

• Coordinate with legal counsel on corporate documents, DDs and data rooms.

• Support company readiness for DDs, investor processes, and internal audits.

Automation & Internal Tools

• Identify, implement, and maintain automation flows for recurring tasks using tools like Zapier, Airtable, n8n, Slack Workflows, Make, Google Apps Scripts, etc.

• Build and maintain internal dashboards, tracking progress and performance of ops processes.

What we’re looking for

Must-have:

• 2+ years experience in an operations / admin / business ops / project management role at a rapidly growing startup or tech / finance company.

• Hands-on ownership mindset: you can both execute and improve what you own.

• Strong organizational skills and attention to detail - you keep things clean, clear,

• and on time.

• Fluency in basic automation tools and use-cases with AI automations

• Comfortable working with documents, internal processes, and diverse

• stakeholders.

• Experience in fintech, crypto and/or tradfi (investment firms, VC funds) industries

• English B2+ or higher

Nice-to-have:

• Experience in fintech, tradFi and/or

• Familiarity with SQL requests, Zapier, Make, n8n and AI APIs

• Ability to document and optimize processes across teams.

What we offer

• A chance to design and own core operations at a growing tech company.

• A visible and impactful role working closely with the COO and leadership team.

• Full autonomy in your zone: propose, implement, and improve.

• Room to grow into Operations Lead, or Chief of Staff roles.

• A team that values clarity, curiosity, and getting things done.

• 90 days goals

• You independently manage all key People, Admin, Corporate, Legal Ops, and Finance Ops processes.

• All recurring tasks are under control and partially automated.

• You’ve developed a pipeline of improvements for internal processes.

• The team knows exactly where to go with questions you’ve built clear

• systems and guides.

• The COO can delegate operations to you with full confidence.