HR Administrator

We are looking for a highly organized and detail-oriented HR Administratorto manage critical HR operations across our multi-entity structure. Reporting directly to the COO, you will be the backbone of our HR function, focusing on accurate payroll inputs, meticulous documentation, and compliance. 

Key responsibilities

• Full HR documentation cycle: manage the complete HR document lifecycle, including preparation, routing for signatures, archiving, and controlling GDPR access.

• C&B and Payroll inputs: prepare monthly C&B and payroll inputs, including gathering changes (hires/terminations, rates, bonuses, leaves/sick days), validation, and submission to Accounting by the cut-off date; perform post-payment reconciliations.

• Contract administration: administer employment contracts (PL/LT/UA), B2B agreements according to policy, NDAs, supplementary agreements, and offers using approved templates.

• HRIS Management: maintain the HRIS (BambooHR); manage onboarding documentation up to Day 1.

• Request management: process and issue certificates (of employment/income) promptly within the SLA; maintain a request register.

• Invoice coordination: maintain a register of B2B invoices and synchronize with the Finance department.

Mandatory requirements

• 2+ years of professional experience in HR Administration, Payroll Inputs, or C&B. Experience in multi-entity or international companies.

• Proficiency in HRIS (BambooHR or similar), experience with Google Workspace and Jira.

• Languages:

  • English: C1

  • Ukrainian/Russian:Native/Bilingual

  • Polish/Lithuanian: a plus

• Exceptional attention to detail, a high degree of confidentiality, and strong deadline discipline.

🚀 Nice to have

• Physical presence in Poland; Polish citizenship or residence permit (B2B).

• Valid legal work status (if not a local citizen).р

• Involvement in salary review cycles.

What we offer

• Diverse, globally distributed team.

• Clear opportunities for career growth and professional development within the rapidly expanding fintech space.

• Continuous learning environment with access to tools, resources, and guidance from industry experts.

• Open and constructive feedback culture, including regular 1:1s and transparent performance reviews.